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60th NATA Annual Meeting & Trade Show
Thank you for your interest in exhibiting at the 60th NATA Annual Meeting & Trade Show, June 18-20, 2009 in San Antonio, Texas! This is the largest exhibition of athletic training products and services in the world!
By marketing to NATA members, you will reach decision makers and recommenders in secondary schools, colleges/universities and professional sports. You’ll also find athletic trainers who serve in sports medicine clinics, emergency rooms and hospitals, physician offices, military, performing arts and a variety of occupational settings.
You will be face-to-face with high qualified leads and be able to showcase your products and services to the industry influencers and buyers all under one roof!
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Please follow the steps below to become an exhibitor at the 2009 NATA Trade Show …
- Download the Exhibit Space Contract and review the Floor Plan.
- Review the Rules and Regulations. (The applicant agrees to comply with all Rules and Regulations governing the Annual Meeting Trade Show.)
- Complete the contract (with payment in full), sign it and email it to lindseya@nata.org, fax it to 214-637-2206 or mail it to NATA, attn: Exhibits Manager, 2952 Stemmons Fwy., Dallas, TX, 75247.
- Booth assignments will occur on a first-come, first-served basis.
- After your booth space has been assigned, you will receive a Booth Confirmation Letter and information on how to access your Exhibitor Services Manual.
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| Location, Dates and Times |
| Location |
Henry B. Gonzales Convention Center, 200 East Market Street, San Antonio, Texas 78205 |
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| Installation Dates & Hours |
Tuesday, June 16 |
8 a.m. – 5 p.m. (Booths 600 square feet and over only)
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Wednesday, June 17 |
8 a.m. – 8 p.m. (All booths) |
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| Trade Show Dates & Hours |
Thursday, June 18 |
10 a.m. – 5 p.m.
(restricted to certified athletic trainers, certified athletic training students and associate member attendees) |
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Friday, June 19 |
10 a.m. – 5 p.m. (open to all attendees) |
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Saturday, June 20 |
10 a.m. – 1 p.m. (open to all attendees) |
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| Dismantle Dates & Hours |
Saturday, June 20 |
1 p.m. – 9 p.m. |
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Sunday, June 21 |
8 a.m. – 10 a.m. |
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| Booth Registration Rates |
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On or Before March 2, 2009 |
After March 2, 2009 |
| 10 x 10 inline booth |
$1,175 |
$1,275 |
| 10 x 10 corner booth |
$1,375 |
$1,475 |
| 10 x 20 inline booth |
$2,350 |
$2,450 |
| 10 x 20 corner booth |
$2,550 |
$2,650 |
| 10 x 30 inline booth |
$3,525 |
$3,625 |
| 10 x 30 corner booth |
$3,725 |
$3,825 |
| Island booth (400 sq. ft. and over) |
$1,125 per 100 sq. ft. |
$1,225 per 100 sq. ft. |
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Other Budget Considerations
When creating your NATA Trade Show budget, please make note of the following items. The list below provides an estimate of highly requested items. A complete, final price list will be available in the Exhibitor Services Manual.
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| Item |
Description |
Estimated Price |
| Carpet |
It is required that you have a floor covering for your booth which covers your entire booth space. You can bring your own or purchase through The Expo Group. |
Standard 10’ x 10’
$140
(discounted rate - $126) |
| Electricity |
Show Management does not provide electricity. |
Standard 500 watt/5 amp/120 volt outlet
$115
(discounted rate - $103.50 |
| Table & Chairs |
Standard 6’ draped table |
$105
(discounted rate - $94.50) |
| Upholstered side chair with chrome finish |
$65
(discounted rate - $58.50) |
| Material Handling |
If you ship a booth to the warehouse or directly to the exhibit hall, you will be responsible for the Material Handling fees associated with the movement of your freight within the hall. The final cost is based on the weight of your freight. |
Direct to warehouse
$75 per CWT and up
(discounted rate - $67.50)
Direct to show site
$71 per CWT and up
(discounted rate - $63.90)
These rates include OT move out. |
| Cleaning |
Keep up the appearance of your booth space during the Trade Show. |
Daily cleaning
$0.35 per square foot |
| Booth Labor |
Installation and Dismantle Labor |
Straight Time - $63/hr.
(discounted rate - $56.70)
Over Time - $94.50/hr.
(discounted rate - $85.05) |
| Lead Retrieval |
Exhibitors can rent a lead retrieval system through the Registration company |
Desktop device w/printouts
$190 (early bird rate) |
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Booth Space Benefits
Each contracted 10 x 10 booth includes:
- 8’ draped back wall
- 3’ side draped dividers
- Standard size ID sign listing company name and booth number
- 24 hour perimeter security
- Four complimentary exhibitor badges
- Complimentary Post-Convention Attendee List
- Complimentary listing in the Trade Show Planner
- Complimentary Best In Show Contest entry for one product or service
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10 x 10 Booth Discount Packages
The Expo Group, NATA’s general services contractor, has bundled the most commonly used exhibitor services (furniture, electricity, carpet, material handling, etc.) into discount packages. By selecting on of these booth packages, you can save! Discount package options will be made available through the Exhibitor Services Manual.
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Attendee Demographics
- 89% of attendees rate the NATA Trade Show as a good or excellent information source to purchase athletic training-related products and services
- 88% of attendees are directly involved when it comes to selecting athletic training products or services for their organizations
- 77% of attendees plan to spend 2 or more hours at the NATA Trade Show
- 89% of attendees plan to purchase athletic training products and services from NATA exhibitors within one year or less
Source: 2008 Annual Meeting Survey and 2008 Annual Meeting Registrant Summary
2009 Annual Meeting Projected Attendance - 10,000 (7,000-8,000 athletic trainers)
Projected Number of Exhibiting Companies - 275-300 |
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Register Booth Staff
Register your booth staff. You receive 4 complimentary exhibitor badges per 100 square feet of booth space. Additional badges are $50 each. The deadline to register is midnight on June 2.
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Pre-/Post-Convention Attendee List
Pre-Convention Attendee List Order Form
NATA Sponsors and Convention Sponsors receive a complimentary Pre-Convention Attendee List. Corporate Partners can purchase this list at .09 a name. All other exhibitors can purchase this list at .13 a name.
The Post-Convention Attendee List is complimentary to ALL registered exhibitors. |
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Transportation
Maps and directions to the Henry B. Gonzales Convention Center: http://www.sanantonio.gov/convfac/general/directions.asp
Parking and loading dock information for the Henry B. Gonzales Convention Center: http://www.sanantonio.gov/convfac/general/parking.asp
Bowie Street Dock (East Street Dock) Address: 615 Bowie, San Antonio, TX 78205.
NOTE: The NATA Trade Show is Halls C & D of the Henry B. Gonzales Convention Center and will be utilizing the Bowie Street Dock (East Loading Dock) for unloading and loading.
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Onsite Booth Selection for 2010
All NATA Exhibitors will have the opportunity to select booth space for the 2010 Trade Show onsite at the 2009 Trade Show in San Antonio, Texas!
Before the 2009 Annual Meeting, all registered exhibitors will be assigned an appointment during the Trade Show. This appointment will be based on Exhibit Priority Points as of April 1, 2009.
Exhibitors with the highest Exhibit Priority Points will be assigned the first appointments followed by exhibitors with lower points. (Founding sponsors, Official Sponsors, Official Suppliers and Convention Sponsors will confirm their booth space with NATA in the early spring.)
Contact NATA to learn how your participation in the NATAwards program can provide your organization with an earlier Onsite Booth Selection appointment! Ask for Russell Cook, Business Development Representative, ext. 124, russellc@nata.org or Lindsey Anderson, Exhibits Manager, ext. 111, lindseya@nata.org.
Acrobat Reader will be needed to access many of the documents in this section. |
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